Terms and conditions NEPAL

Booking & payment

Booking Process: All bookings must be made using Ascent Guides’ official booking form.
Deposit: A non-refundable deposit of 25% of the total trip cost is required upon booking to secure your reservation.
Final Payment: The remaining balance must be paid no later than eight weeks prior to the expedition start date.
Late Bookings: For bookings made within eight weeks of the start date, full payment is required at the time of booking.

Notification: All cancellations must be submitted in writing via email.
Refund Policy:
Cancellations made more than eight weeks before the start date will forfeit the 25% deposit.
Cancellations made between four and eight weeks before the start date will incur a charge of 50% of the total trip cost.
Cancellations made less than four weeks before the start date will result in a charge of 100% of the total trip cost.
Cancellation Insurance: Participants are strongly advised to obtain comprehensive travel insurance that covers trip cancellations, medical emergencies before the trip, and other potential risks.

In the unlikely event that Ascent Guides must cancel an expedition due to unforeseen circumstances (e.g., natural disasters, political instability), participants will be offered an alternative date or a full refund.
Ascent Guides is not responsible for any additional expenses incurred by participants in preparation for the trip (e.g., equipment purchases, visa fees, vaccinations).

Passport: Participants must possess a valid passport with at least six months’ validity from the return date.
Visa: Obtaining the appropriate visa for entry into Nepal is the responsibility of the participant.

Medical Conditions: Participants must disclose any pre-existing medical conditions, allergies, or dietary requirements on the booking form.
Fitness Level: Given the demanding nature of high-altitude trekking & rafting, participants should ensure they are in suitable physical condition.
Medical Treatment: In the event of illness or injury, Ascent Guides may arrange for medical treatment at the participant’s expense.

Comprehensive travel insurance is mandatory for all participants.
The insurance policy must cover high-altitude trekking, rafting, medical emergencies, evacuation, trip cancellation, & personal liability.
Proof of insurance must be provided before trip.

Ascent Guides reserves the right to modify the itinerary due to factors beyond our control, such as weather conditions, trail closures, or safety concerns.
Any changes will be communicated to participants promptly.

Participants are expected to adhere to the instructions of guides & expedition leaders at all times.
Behaviour that jeopardises the safety or enjoyment of others may result in the participant being asked to leave the expedition without refund.

Participants are responsible for bringing appropriate personal gear as outlined in the equipment list provided by Ascent Guides.
Rental options may be available upon request.

Ascent Guides will take all reasonable precautions to ensure the safety & well-being of participants.
However, participants acknowledge that adventure activities carry inherent risks.
By booking with Ascent Guides, participants accept these risks & agree that, to the fullest extent permitted by law, Ascent Guides shall not be held liable for any loss, injury, or damage sustained during the expedition.

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